Learn To Use Circle Invalid Data In Microsoft Excel A Step By Guide
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Discover how to effectively utilize the "Circle Invalid Data" feature in Excel. This guide provides step-by-step instructions on accessing and using this tool for data validation, with a practical example included.
- Learn how to use the "Circle Invalid Data" option in Microsoft Excel.
- The "Circle Invalid Data" feature can be found in the data tab under data validation.
- Understand how to apply data validation and use the feature with an example.
In this tutorial, we will explore how to use the "Circle Invalid Data" option in Microsoft Excel. This feature is a valuable tool for data validation and can help you identify and highlight data that doesn't meet your specified criteria. Below, we'll provide a step-by-step guide to accessing and using this feature, along with a practical example to illustrate its functionality.
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Accessing the "Circle Invalid Data" Option To begin, open Microsoft Excel and navigate to the data tab located in the ribbon above the spreadsheet. Once in the data tab, look for the section with data tools on the right side. Within this section, you'll find the "Data Validation" option. Click the dropdown menu next to it, and you'll see the "Circle Invalid Data" option.
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Setting Up Data Validation Before you can use the "Circle Invalid Data" feature, you need to apply data validation to your spreadsheet. This step ensures that Excel will recognize the criteria for circling invalid data. Here's how to set up data validation
- Select the data range you want to apply data validation to. For instance, if you want to circle numbers before 10 and after 60, select the entire range of data.
- Return to the data tab and click on the dropdown next to the "Data Validation" option in the data tools section.
- Click on "Data Validation," and a small window for data validation settings will appear.
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Configuring Data Validation Settings In the data validation settings window, follow these steps to configure the criteria for circling invalid data
- Under the "Allow" field, click to open the dropdown menu, and select "Whole Number."
- Next, you need to specify the conditions for circling invalid data. In our example, we want to circle numbers before 10 and after 60. To achieve this, choose "Between."
- Enter "10" as the minimum value and "60" as the maximum value.
- Click "OK" to save your data validation settings.
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Applying the "Circle Invalid Data" Feature With data validation in place, you're now ready to circle invalid data. Follow these steps to highlight data that falls outside the defined criteria
- Return to the data tab and click on the dropdown next to the data validation option.
- Select "Circle Invalid Data."
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